Managing accounts payable isn’t just about paying invoices—it's about preserving vendor relationships, maintaining cash flow visibility, and meeting compliance deadlines in an ever-evolving business landscape. From vendor invoices and tax obligations to regulatory compliance and supplier relationships, the accounts payable (AP) function is the silent engine that keeps everything running behind the scenes. But when AP becomes inefficient—due to manual processes, outdated systems, or lack of internal bandwidth—it doesn’t just slow you down.
At Aone Outsourcing Solutions, we understand the unique challenges Canadian businesses face in managing their accounts payable operations. Our outsourced accounts payable services are designed to eliminate bottlenecks, enhance accuracy, and give you full visibility and control over your outgoing payments—while cutting costs by up to 50%.
We serve companies across Toronto, Vancouver, Montreal, Calgary, Edmonton, Ottawa, and beyond, with tailored AP solutions that align with Canadian tax laws, bilingual communication needs, and industry-specific regulations. Whether you’re a startup managing supplier invoices for the first time or a large enterprise looking to centralise AP operations across multiple provinces, we help simplify the process, without compromising security or control.
In today’s competitive business environment, Canadian companies across industries are under pressure to streamline operations and cut unnecessary overhead. According to a report by The Hackett Group, best-in-class organizations process invoices at 60–80% lower cost through optimized AP strategies. Yet, many small and mid-sized companies in Canada are still relying on manual or partially digitized systems—leading to:
With federal and provincial tax rules, CRA audit requirements, and shifting vendor expectations, Canadian businesses need a more structured and automated AP approach. That’s where we come in.
At Aone Outsourcing Solutions, we provide a full suite of AP services that can be customised to your industry, systems, and operational goals.
1. Invoice Receipt & Processing
We streamline invoice capture and processing with digital-first workflows. Whether you receive paper, email, or electronic invoices, we use OCR and intelligent data validation tools to extract key details, match invoices against purchase orders as well as receipts, and route them for approval.
2. Approval Workflow Automation
We design secure, role-based invoice approval workflows tailored to your internal controls. Our system minimizes bottlenecks, keeps your team informed, and integrates with your existing accounting platforms like QuickBooks, Xero, Sage, or NetSuite.
3. Vendor Management & Support
Managing vendor data and communications can be complex—especially with large supplier networks. We handle end-to-end vendor management including onboarding, KYC, payment term tracking, and issue resolution.
4. Payment Scheduling & Disbursement
Timely payments are crucial for vendor trust and cash flow management. We schedule and process vendor payments via your preferred method—EFT, wire transfers, cheques, or direct deposits—based on due dates and working capital strategy.
5. Compliance & Audit Preparedness
We ensure your AP function stays compliant with Canada Revenue Agency (CRA) rules, GST/HST filings, provincial tax laws, and financial statement audit requirements. From automated audit trails to reconciliation reports, we help keep your books clean and transparent.
We understand that AP is more than a back-office function—it’s a critical component of your financial health. Here’s what makes Aone Outsourcing Solutions the trusted AP partner for businesses in Canada:
From navigating federal and provincial taxes to complying with CRA audits and supplier documentation requirements, we bring local expertise that protects your business from penalties and ensures audit readiness.
Our digital AP platform integrates with leading Canadian and global accounting systems—QuickBooks Online (QBO), Sage 50 Canada, Xero, Microsoft Dynamics, and more. We enable automation without disrupting your existing workflows.
We adhere to global data security standards (ISO/IEC 27001, GDPR), and use encrypted transmission, access controls, and non-disclosure agreements to protect your financial data.
Whether you manage 200 or 20,000 invoices per month, our team and systems scale with your business needs. We offer industry-specific templates, custom SLAs, and bilingual support (English/French).
Outsourcing your AP function with us can cut your operational costs by 30% to 50%—no more hiring, training, or retaining in-house AP teams. You pay only for the services you use, when you need them.
Our AP outsourcing services are tailored to the unique operational and regulatory needs of industries such as:
Whether you're based in Toronto, Vancouver, Calgary, Montreal, or Halifax, we understand the regional nuances of vendor payments and compliance.
Our simple, proven workflow ensures minimal disruption to your team while maximising process efficiency:
1. Discovery & Planning
We review your current AP setup, compliance needs, and system integrations.
2. Custom Workflow Design
We build a tailored invoice-to-payment process with clear management and vendor protocols.
3. System Setup & Integration
We connect to your existing systems or provide secure portals for invoice uploads and payment processing.
4. Ongoing AP Management
Our team takes full responsibility for invoice processing, payment runs, vendor communications, and reporting.
5. Reporting & Reviews
We deliver weekly/monthly dashboards, cost savings analysis, and compliance check-ins to optimize performance.
Accounts payable outsourcing means hiring a third-party provider to manage your AP tasks, like invoice processing, vendor payments, and reconciliations. It helps reduce operational costs, eliminate manual errors, and improve turnaround time. For Canadian businesses, it also ensures better cash flow visibility and adherence to CRA compliance.
AP outsourcing providers follow Canadian tax rules, including GST/HST requirements and T4A filings. We provide proper invoice coding, tax calculation, and timely record-keeping. This minimizes errors and helps you avoid penalties or audit risks from the Canada Revenue Agency (CRA).
Not at all. You stay in control with customized approval workflows, real-time access to reports, and complete transparency. Outsourcing providers act as an extension of your team—streamlining processes while you maintain oversight on all payable.
Small to mid-sized businesses (SMBs), startups, franchises, and multi-location enterprises benefit the most. It’s ideal for businesses facing rapid growth, limited internal staff, or those wanting to modernize without large technology investments.
Leading providers use bank-level encryption, secure cloud platforms, and follow data protection standards like PIPEDA or ISO 27001. Your vendor and payment data are protected through strict access controls and regular audits.
Yes. Most providers offer seamless integration with QuickBooks, Xero, Sage, NetSuite, and other ERPs. This means your existing workflows remain uninterrupted and data flows automatically.
With automated invoice tracking and scheduled payments, you get better visibility into payables and due dates. This helps you avoid late penalties, give you early payment discounts, and improve liquidity planning.
Pricing depends on invoice volume and service complexity. You may pay per invoice, per hour, or through a flat monthly package. On average, outsourcing reduces AP costs by 30–50% compared to maintaining an in-house team.
.png)
Business Served Worldwide
Staff
Service Rating
International Clients
Centers/Branches
